How it Works

For many churches, the worship planning process centers around a single individual. You, or maybe your assistant, have the huge responsibility of keeping everyone up to date, and keeping their planning contributions organized.

When you use worshipplanning.com (WP), you no longer have to be the center of the planning process. Rather, WP keeps track of the all service-related detail, from building worship-flow details down to the minute, scheduling and confirming your volunteers, to gathering feedback how the service went.

And because everything is securely stored on our Internet web servers, your plans and schedule are readily accessible by anyone to whom you grant access.

Service Planning

There are many dimensions to planning the details of your worship service. The most obvious dimension is figuring out what your service elements or "activities" will be. WP provides an intuitive, drag-n-drop Worship Flow page which allows you to plan your worship elements down to the minute. For each activity, you can include an item from your songs library, add specific activity notes, and even include easy-to-read cues for specific individuals (sound board, lighting, etc.).

In addition to the Worship Flow, you can design your stage arrangement with the Virtual Stage creator and schedule rehearsals on the Rehearsals page.

People Scheduling

A service production can only be as successful as the people making it happen. WP's People Scheduling is just the tool to ensure that YOU KNOW everybody knows what is expected of them. When a person is scheduled for a "role" (singer, soundboard operator, usher), WP sends him or her an email with all the details, and ask that the person responds to the assignment. When the person accepts, declines, or tentatively accepts the assignment, their status is updated on the WP site. You can optionally be notified via email of the person's response.

People can be assigned skills (making role assignments a snap) and be organized into teams where the team leader can handle all assignments. Also, everyone has their own "availability calendar" to help team leaders know when their people can serve.

Library Management

worshipplanning.com provides you three places to build "Libraries" that are helpful in designing your worship service.

The Songs Library allows you to create song entries with many song details, including author, key, temp, lyrics, and theme/category, just to name a few. Dramas, videos, prayers, readings, and other service content can be entered into the Content Library. And the Ideas Library is a place where you and your team can submit any ideas they have regarding worship.

All three libraries can be search based on keywords.

Communicate

The underlying benefit of worshipplanning.com is that it improves communication among your team leaders, team members, and helpers. In addition to giving everyone access to the very latest service plans, WP offers several forms of active communication. When a person is assigned a role for a particular service, their "status" is maintained in WP with a color-code system. With just a glance at the Roles page in WP, you can quickly see who has accepted, declined, and tentatively accept their assignment. Your account can even be configured to generate emails with assignment changes and responses

WP also includes a multi-thread message board just for your team members. Discussions can be created with various access levels. Each team member can also subscribe to discussions, which results in an email notification when a new message is posted.

360wp

360WP is a feature of worshipplanning.com that helps you record how successful your worship services are. The "360" represents a 360-degree, or "full circle" view of worship planning. Using a three-pronged approach, you are able to plan smarter based on tangible data that you collect and report on right in worshipplanning.com.

The most powerful of the three tools is the online survey feedback. You create the questions (multiple choice, short answer, or long answer), the questionnaires, and decide who can participate in the survey. Once survey participants log in to a special sub-site of worshipplanning.com and complete the survey, you and others on your worship team can review the results in various ways.